Terms of Service

Version 1.0 (Draft) — Last Updated: 10 March 2026

These terms are under legal review and may be updated before public launch. Sections marked [UNDER LEGAL REVIEW] require attorney finalization.

1. Acceptance of Terms

By accessing, browsing, or using the B.O.S. platform ("Service") provided by KDA Capabilities Pte Ltd ("KDA," "we," "us," or "our"), you ("Customer," "you," or "your") acknowledge that you have read, understood, and agree to be bound by these Terms of Service ("Terms"). If you are accepting these Terms on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms.

If you do not agree to these Terms, you must not access or use the Service. Your continued use of the Service constitutes ongoing acceptance of these Terms and any updates made in accordance with Section 16.

2. Service Description

B.O.S. (Business Operating System) is an AI-powered software-as-a-service (SaaS) platform built on the KDA (Know-Decide-Act) methodology. The Service provides an integrated suite of business management tools including, but not limited to:

  • Project management and task tracking with AI-assisted planning
  • Financial management including invoicing, expense tracking, and budgeting
  • Customer relationship management (CRM) and contact management
  • Contract creation, management, and digital signature workflows
  • Strategic planning, goal setting, and performance analytics
  • Multi-agent AI system with seven specialized agents (manager, critic, content writer, scheduler, analyst, chart maker, and monthly planner) that propose, review, refine, and execute tasks

KDA reserves the right to modify, update, or enhance the Service at any time. We will provide reasonable notice of any material changes that significantly affect your use of the Service.

3. Subscription Terms

[UNDER LEGAL REVIEW] — Specific pricing tiers and plan details pending finalization.

3.1 Billing and Renewal

The Service is offered on a subscription basis with monthly or annual billing cycles. All subscriptions automatically renew at the end of the current billing period unless cancelled in accordance with these Terms. Payment is due on the billing date specified in your account, and all fees are non-refundable except as expressly stated herein or required by applicable law.

3.2 Price Changes

KDA may adjust subscription pricing with at least thirty (30) days' prior written notice. Price changes will take effect at the start of your next billing cycle following the notice period. If you do not agree to the new pricing, you may cancel your subscription before the new pricing takes effect.

3.3 Non-Payment and Suspension

If payment is not received by the billing date, KDA will provide written notice of the overdue balance. If payment remains outstanding after a fifteen (15) day grace period, KDA reserves the right to suspend access to the Service. During suspension, your data will be preserved but inaccessible. Continued non-payment beyond sixty (60) days may result in account termination.

3.4 Data Retrieval Upon Termination

Upon subscription termination for any reason, you will have thirty (30) days to export your data from the Service. After this retrieval window, KDA may permanently delete your data in accordance with our data retention policies.

4. License Grant

Subject to your compliance with these Terms and payment of all applicable fees, KDA grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Service solely for your internal business purposes during the term of your subscription.

You shall not, and shall not permit any third party to:

  • Sublicense, sell, lease, or otherwise transfer access to the Service to any third party
  • Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code, algorithms, or underlying structure of the Service
  • Create derivative works based on the Service or any part thereof
  • Copy, modify, or create derivative works of any software, documentation, or content provided as part of the Service
  • Use the Service to build a competing product or service

This license terminates automatically upon expiration or termination of your subscription for any reason.

5. User Accounts

You are responsible for maintaining the confidentiality and security of your account credentials and for all activities that occur under your account. You agree to:

  • Use strong, unique passwords and enable multi-factor authentication where available
  • Not share your login credentials with unauthorized individuals
  • Restrict access to authorized users only, as permitted by your subscription plan
  • Notify KDA promptly at legal@kdacapabilities.com upon discovering any unauthorized access to or use of your account
  • Ensure that all authorized users comply with these Terms

KDA is not liable for any loss or damage arising from your failure to maintain adequate account security. You are responsible for any actions taken through your account, whether or not authorized by you.

6. Acceptable Use Policy

You agree to use the Service only for lawful purposes and in accordance with these Terms. The following activities are strictly prohibited:

  • Using the Service for any unlawful, fraudulent, or deceptive purpose
  • Conducting competitive benchmarking, performance testing, or feature analysis of the Service without KDA's prior written consent
  • Using automated scripts, bots, or other tools to access the Service in a manner that exceeds reasonable use or impairs service performance for other users
  • Attempting to disrupt, interfere with, or compromise the integrity, security, or performance of the Service or its underlying infrastructure
  • Uploading, transmitting, or introducing viruses, malware, or any malicious code
  • Uploading or transmitting content that infringes upon the intellectual property rights, privacy rights, or other rights of any third party
  • Using the Service to send unsolicited commercial communications (spam)

KDA reserves the right to investigate suspected violations of this Acceptable Use Policy and to suspend or terminate accounts found to be in violation, with or without prior notice depending on the severity of the violation.

7. Data Ownership

You retain all ownership rights in and to the data, content, and materials you upload, create, or store within the Service ("Customer Data"). KDA does not claim any ownership interest in your Customer Data.

You grant KDA a limited, non-exclusive, worldwide license to access, use, process, and display your Customer Data solely as necessary to provide, maintain, and improve the Service in accordance with these Terms and our Privacy Policy.

Upon termination of your subscription, your Customer Data will be available for export for thirty (30) days, after which KDA may permanently delete it from active systems. Copies may persist in backups for a reasonable period, after which they will be purged in the normal course of backup rotation.

KDA may retain and use anonymized, aggregated, and de-identified data derived from your use of the Service for analytics, benchmarking, and service improvement purposes, provided such data cannot be used to identify you or any individual.

8. AI-Generated Content

[UNDER LEGAL REVIEW]

The Service includes artificial intelligence features that generate suggestions, recommendations, analyses, content, and other outputs ("AI Outputs"). You acknowledge and agree that:

  • AI Outputs are provided solely as decision-support tools and do not constitute professional advice of any kind, including but not limited to legal, financial, tax, medical, or accounting advice
  • You are solely responsible for reviewing, validating, and verifying all AI Outputs before relying upon or acting on them
  • AI systems may produce outputs that are inaccurate, incomplete, biased, or otherwise unsuitable for your specific circumstances
  • AI Outputs are expressly excluded from any warranties provided under these Terms
  • Human oversight and judgment is an integral part of the KDA methodology, and the Service is designed to augment — not replace — human decision-making

KDA shall not be liable for any decisions made, actions taken, or losses incurred based on AI Outputs. You are encouraged to seek qualified professional advice for matters requiring specialized expertise.

9. Intellectual Property

KDA and its licensors retain all right, title, and interest in and to the Service, including but not limited to all software, algorithms, AI models, machine learning systems, user interfaces, designs, documentation, trade secrets, trademarks, and other intellectual property embodied in or related to the Service.

Subject to KDA's underlying intellectual property rights, you own the AI Outputs generated from your Customer Data through your use of the Service. This ownership does not extend to the underlying AI models, algorithms, or methodologies used to produce such outputs.

You shall not attempt to reverse engineer, extract, or derive the architecture, weights, training data, or other proprietary elements of any AI models or algorithms used in the Service.

10. Limitation of Liability

[UNDER LEGAL REVIEW] — Specific dollar floors and additional carve-outs pending finalization.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, KDA'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE TOTAL FEES PAID BY YOU TO KDA DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, REVENUE, DATA, BUSINESS OPPORTUNITIES, OR GOODWILL, REGARDLESS OF THE CAUSE OF ACTION OR THEORY OF LIABILITY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

The foregoing limitations shall not apply to:

  • Obligations arising under the indemnification provisions in Section 11
  • Breaches of confidentiality obligations
  • Willful misconduct or gross negligence
  • Liabilities arising from data breaches caused by a party's failure to maintain reasonable security measures
  • Liabilities that cannot be limited under applicable law

11. Indemnification

[UNDER LEGAL REVIEW]

11.1 KDA Indemnification

KDA shall defend, indemnify, and hold harmless you and your officers, directors, employees, and agents from and against any third-party claims, damages, losses, and expenses (including reasonable attorneys' fees) arising from allegations that your authorized use of the Service infringes upon any third party's intellectual property rights.

11.2 Customer Indemnification

You shall defend, indemnify, and hold harmless KDA and its officers, directors, employees, and agents from and against any third-party claims, damages, losses, and expenses (including reasonable attorneys' fees) arising from: (a) your Customer Data or content uploaded to the Service; (b) your unauthorized use of the Service; or (c) your violation of these Terms or applicable law.

11.3 Indemnification Procedures

The indemnified party shall provide prompt written notice of any claim, grant the indemnifying party sole control of the defense and settlement, and provide reasonable cooperation at the indemnifying party's expense. The indemnifying party shall not settle any claim in a manner that imposes obligations on the indemnified party without prior written consent.

12. Warranty Disclaimers

[UNDER LEGAL REVIEW]

KDA warrants that the Service will perform materially in accordance with the applicable documentation during your subscription term. This limited warranty does not apply to issues caused by: (a) your misuse of the Service; (b) modifications made by anyone other than KDA; or (c) third-party products or services.

EXCEPT FOR THE LIMITED WARRANTY SET FORTH ABOVE, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, KDA DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

KDA DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

Your exclusive remedy for breach of the limited warranty shall be, at KDA's sole option: (a) repair or replacement of the non-conforming Service; or (b) termination of your subscription and a pro-rata refund of prepaid fees for the remainder of the subscription term.

13. Third-Party Services

The Service integrates with third-party artificial intelligence providers, including Anthropic and Google, as sub-processors to deliver AI-powered features. By using the Service, you acknowledge that certain features may be subject to the terms and conditions of these third-party providers.

KDA may modify, replace, or discontinue third-party integrations at any time with reasonable notice to you. While KDA selects its third-party providers with care, KDA is not responsible for and makes no warranties regarding the performance, availability, or output quality of third-party services.

KDA shall not be liable for any failures, interruptions, or limitations caused by third-party service providers, except to the extent that KDA fails to take reasonable steps to mitigate the impact on your use of the Service.

14. Termination

14.1 Termination for Convenience

Either party may terminate these Terms and your subscription by providing thirty (30) days' written notice to the other party. You may cancel your subscription through the Service's account settings or by contacting KDA at legal@kdacapabilities.com.

14.2 Termination for Cause

KDA may terminate these Terms and your access to the Service immediately upon written notice if you: (a) commit a material breach of these Terms that remains uncured for fifteen (15) days after notice; (b) fail to pay fees when due and do not cure within the grace period specified in Section 3.3; or (c) violate the Acceptable Use Policy in a manner that poses a risk to the Service or other users.

14.3 Effects of Termination

Upon termination for any reason:

  • Your license to use the Service terminates immediately
  • Your Customer Data will be available for export for thirty (30) days, after which it may be permanently deleted
  • You remain liable for any outstanding fees incurred prior to termination

14.4 Survival

The following provisions shall survive termination of these Terms: Section 7 (Data Ownership), Section 9 (Intellectual Property), Section 10 (Limitation of Liability), Section 11 (Indemnification), Section 12 (Warranty Disclaimers), Section 15 (Governing Law), and any other provisions that by their nature are intended to survive.

15. Governing Law

[UNDER LEGAL REVIEW] — Arbitration clause details pending finalization.

15.1 APAC Customers

For customers located in the Asia-Pacific region, these Terms shall be governed by and construed in accordance with the laws of the Republic of Singapore, without regard to its conflict of law provisions. The parties submit to the non-exclusive jurisdiction of the courts of the Republic of Singapore for any disputes arising under these Terms.

15.2 US Customers

For customers located in the United States, these Terms shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of law provisions. The parties submit to the exclusive jurisdiction of the state and federal courts located in the State of Delaware for any disputes arising under these Terms.

16. Changes to Terms

KDA reserves the right to modify these Terms at any time. For material changes, we will provide at least thirty (30) days' prior notice through email to the address associated with your account and/or through an in-app notification within the Service.

Your continued use of the Service after the notice period constitutes your acceptance of the updated Terms. If you do not agree to the updated Terms, you may terminate your subscription in accordance with Section 14 before the changes take effect.

Non-material changes (such as typographical corrections or clarifications) may be made without prior notice. We will maintain a version history of these Terms and indicate the date of the most recent update at the top of this document.

17. Contact Information

If you have questions about these Terms, please contact us:

KDA Capabilities Pte. Ltd.